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Base registries

Base registries are the basic (reference) data source of data on subjects and objects of law and on the performance of public administration.

These are reference data on

  • natural persons,
  • legal entities,
  • addresses and territorial elements and real estate
  • public authorities and private data users,
  • agendas and scope of public administration,
  • certain decisions amending reference data.

For more information on reference data, see Reference data.

The base registries thus form the backbone of an interconnected public administration data fund, including a mechanism for pseudonymisation and linking identifications from individual agencies. In addition, they provide individuals in particular with an overview of the use of their data by individual readers (OVM, SPUU, etc.) and the provision to others.

Register of inhabitants (ROB)

The Population Register is a basic register according to Act No. 111/2009 Coll., on basic registers, which records reference data on natural persons. The administrator of the Population Register is the Ministry of the Interior. The primary editors are the individual OVMs through the Information System for Population Registration and Agenda Information System for Foreigners.

The subjects of the data recorded in the population register are

  • citizens of the Czech Republic,
  • foreigners who reside in the territory of the Czech Republic as permanent residents or on the basis of a long-term visa or long-term residence permit,
  • citizens of other Member States of the European Union, citizens of States bound by an international treaty negotiated with the European Community, citizens of States bound by the European Economic Area Treaty and their family members who reside in the territory of the Czech Republic as part of their permanent residence or who have been issued with a document of temporary residence in the territory of the Czech Republic for more than 3 months,
  • foreigners who have been granted international protection in the form of asylum or subsidiary protection in the Czech Republic,
  • other natural persons for whom another legal regulation requires an agency identifier of a natural person and provides that these natural persons shall be entered in the population register

The reference data on natural persons are1):

  • surname, maiden name
  • first name, where appropriate,
  • gender,
  • the address of the place of residence, or, where applicable, the address to which documents are to be served in accordance with another legal regulation; these addresses are kept in the form of a reference link (address place code) to the address reference in the territorial identification register; in the case of an address to which documents are to be served pursuant to another legal regulation, the identification of a post box or a delivery box or an address which is outside the territory of the Czech Republic and which has not been assigned an address place code in the territorial identification register is also recorded; in the case of an address of a place of residence, this information is marked as the address of the office if it is marked in the same way in the information system of the population register or the information system of foreigners,
  • the date, place and district of birth, in the case of a subject of law who was born abroad, the date, place and state where he was born; the information on the place and district of birth on the territory of the Czech Republic is kept in the form of a reference link (territorial element code) to the reference in the territorial identification register,
  • the date, place and district of death, if the death of the subject of the right is outside the territory of the Czech Republic, the date of death, the place and the State in whose territory the death occurred; if a court decision is issued declaring the subject of the right to be dead, the date indicated in the decision as the date of death, or as the date on which he/she did not survive, and the date on which the decision became final shall be entered; the place and district of death in the territory of the Czech Republic shall be entered in the form of a reference link (territorial element code) to the reference entry in the territorial identification register,
  • nationality, or multiple nationalities, if applicable,
  • limitation of legal capacity,
  • marital status or registered partnership,
  • numbers and types of identification documents and their expiry date,
  • the type of data box and the identifier of the data box, if this data box is accessible.

Non-reference data is also kept on natural persons in the population register:

  • a telephone number for the public mobile telephone network or an e-mail address for sending a selected range of information,
  • serial number, issuer and validity of the qualified certificate for electronic signature.
  • Personal security code, which is authentication data for the purposes of the population register. It is kept in encrypted form and is non-public
  • Agenda identifier of the natural person, which is the identifier for the population register agenda

The population register also holds operational data

  • a record of the use of population register data for the purposes of agency information systems,
  • a record of the disclosure of data to the subject of the right or to another person, which includes the date and time of the disclosure, an identifier of the consent of the subject of the right to disclose the data to another natural or legal person and the identification of the person who disclosed the data,
  • the date of the last change to each entry in the population register,
  • a record of the granting or withdrawal of the right holder's consent to disclose the data to another natural or legal person.

The data editors are:

  • In the case of citizens of the Czech Republic, the editor is the Ministry of the Interior, which records the data through the agency information system for population registration and the agency information system for identity cards and the agency information system for travel documents.
  • For foreigners, the editor is the Police of the Czech Republic or the Ministry of the Interior, which record data through the agenda information system for foreigners.
  • For data boxes, the editor is the Ministry of the Interior as the administrator of the Information System of Data Boxes.
  • The editor of operational data is the Basic Registers Administration through the Basic Registers Information System

Register of legal persons (ROS)

The register of legal persons is a basic register according to Act No. 111/2009 Coll., on basic registers, which records reference data. The administrator of the register of persons is the Czech Statistical Office. The primary editors are authorities and institutions that are already legally obliged to register persons. These include the Commercial Register, the Trade Register, registers or information systems of selected ministries and central government bodies, professional chambers, municipalities, regions, etc. The Ministry of the Interior with the Data Box System (ISDS) is the secondary editor.

The subjects of the data kept in the register of persons are:

  • legal entity,
  • organisational unit and organisational unit of a legal person,
  • organisational unit of the State,
  • an internal organisational unit of an organisational unit of the State, if this internal organisational unit is entrusted by law with its own competence,
  • an entrepreneurial natural person,
  • a foreign person and an organisational unit of a foreign person,
  • a trust fund, if they are entered in the register pursuant to this Act or another legal regulation.

The reference data on legal persons are:

  • business name or designation or name, if applicable, and surname, if the natural person engaged in business is not registered in the Commercial Register,
  • the name or, where applicable, the first and last names of the natural person engaged in business or of the foreign person and the organisational unit of the foreign person; if the person is entered in the population register, this data shall be kept in the form of a reference link (agency identifier of the natural person) to the reference entry in the population register,
  • the agenda identifier of the natural person for the agenda of the register of persons,
  • person identification number,
  • date of creation or date of registration under other legislation,
  • date of termination or date of deletion from the register under other legislation,
  • legal form,
  • type of data box and identifier of the data box, if this data box is accessible,
  • the statutory body, expressed by reference to the population register or the register of persons or by the name, surname and residence of a natural person or the name and registered office of a legal person, if these persons are not entered in the population register or the register of persons,
  • the liquidator, expressed by reference to the population register or the register of persons, or by reference to the name, surname and residence of a natural person, if applicable, or to the name and registered office of a legal person, if these persons are not entered in the population register or the register of persons,
  • the guardian of a legal person, expressed by reference to the population register or the register of persons, or by reference to the name, surname and residence of a natural person, if applicable, or to the name and registered office of a legal person, if these persons are not entered in the population register or the register of persons,
  • the insolvency administrator, expressed by reference to the population register or the register of persons, or the name, surname and residence of a natural person or the name and registered office of a legal person, where these persons are not entered in the population register or the register of persons,
  • a receiver expressed by reference to the population register or by the name, surname and residence, where applicable, of the person concerned, if that person is not entered in the population register,
  • legal status,
  • the address of the person's registered office; if the building is a building recorded in the territorial identification register, this information shall be recorded in the form of a reference link (address location code) to the address reference in the territorial identification register,
  • date of commencement of the activity at the establishment,
  • the identification number of the establishment,
  • the date of cessation of the activity at the establishment,
  • the address of the place of establishment; where the building is a building recorded in the territorial identification register, this information shall be entered in the form of a reference link (address place code) to the address reference in the territorial identification register,
  • the address of the place of residence in the Czech Republic in the form of a reference link (address place code) to the reference data on the address in the register of territorial identification, or the residence abroad of a natural person, a foreign person and an organisational unit of a foreign person; in the case of persons entered in the register of residents, the address of the place of residence in the form of a reference link (code of the agency identifier of a natural person) to the reference data on the natural person in the register of residents,
  • interruption or suspension of activities under another legal provision; in the case of activities corresponding to one agenda, the interruption of all such activities.

Non-reference data on legal persons shall also be kept in the register of persons:

  • a telephone number for the public mobile telephone network or an e-mail address for sending a selected range of information.

Operational data shall also be kept in the register of persons:

  • agenda code,
  • editor's personal identification number,
  • date of initial entry in the register of persons,
  • date of the last change to the data recorded in the register of persons,
  • record of the use of the data from the register of persons.

Data editors are:

Person Name Person TypeAgenda^ROS Editor
Attorneys FO A8 Czech Bar Association
Employment Agencies FO A531 Ministry of Labour and Social Affairs
Accredited person under the Consumer Credit Act FO A11 Czech National Bank
Auditors FO A6 Chamber of Auditors of the Czech Republic
Road Safety Auditors FO A1381 Ministry of Transport
Authorized Architects FO A54 Czech Chamber of Architects
Authorised Engineers and Technicians FO A54 Czech Chamber of Chartered Engineers and Technicians active in Construction
Churches and religious societies PO A5 Ministry of Culture
Czech National Bank, Czech Television, Czech Radio, Regional Council of the Cohesion Region, General Health Insurance Company PO A325 Ministry of the Interior
Tax Advisers FO A7 Chamber of Tax Advisers of the Czech Republic
Voluntary associations of municipalities PO A343 Locally competent regional authority or the Municipality of the capital city Prague
License holders for business in energy sectors FO A684 Energy Regulatory Authority
European Groupings for Territorial Cooperation PO A561 Ministry for Regional Development
Natural Persons - Operators of Postal Services FO A926 Czech Telecommunications Office
Persons operating a trade (sole traders) FO A121 Locally competent trade licensing authority
Private associations PO A943 Locally competent municipality with extended competence, Ministry of Agriculture
Insolvency practitioners FO A1901 Ministry of Justice
Investment intermediaries FO A11 Czech National Bank
Communal Contributory Organisations PO A388 Counties, Municipalities
Mediators FO A1461 Ministry of Justice
International military organisations established on the basis of an international treaty PO A5517 Ministry of Defence
Foundations and endowments PO A120 Registrar's court with local jurisdiction
Notaries FO A484 Notary Chamber of the Czech Republic
Public Benefit Corporations PO A120 Local Registry Court
Commercial companies; cooperatives, business units, other persons registered in the Commercial Register PO A120 Locally competent court of registration
Trade unions and employers' organizations, affiliated trade unions and employers' organizations, international trade unions, international employers' organizations, affiliated international trade unions, affiliated international employers' organizations PO A120 Locally competent court of registration
Organizational units of the State PO A325 Ministry of the Interior
Persons handling high-risk biological agents and toxins FO A914 State Office for Nuclear Safety
Persons carrying out mining and mining-related activities FO A4293 Czech Mining Authority
Persons involved in the production and distribution of pharmaceuticals FO A1243 State Institute for Drug Control
Persons authorised for exchange and foreign exchange activities FO A11 Czech National Bank
Persons using nuclear energy and ionizing radiation FO A3905 State Office for Nuclear Safety
Patent Attorneys FO A31 Chamber of Patent Attorneys of the Czech Republic
Entrepreneurs in Electronic Communications FO A304 Czech Telecommunications Office
Insurance intermediaries FO A11 Czech National Bank
Political Parties and Political Movements PO A3 Ministry of the Interior
Audiovisual Media Service Providers FO A1138 Radio and Television Broadcasting Council
Providers of small-scale payment services FO A11 Czech National Bank
Healthcare service providers FO A1086 Locally competent regional authority or the Capital City Municipality Prague
Providers of social services FO A530 Locally competent regional authority or the Municipality of Prague Prague
Aircraft work operators and airport operators FO A575 Civil Aviation Authority
Operators of professional veterinary activities FO A1044 State Veterinary Administration
Radio and Television Broadcasting Operators FO A453 Radio and Television Broadcasting Council
Operators of emission measurement stations FO A998 Locally competent municipality with extended competence
Operators of technical inspection stations FO A998 Locally competent regional authority or Capital City Council Prague
Zoo operators FO A696 Ministry of the Environment
Restaurators FO A434 Ministry of Culture
Separate insurance claims adjusters FO A11 Czech National Bank
Separate consumer credit intermediary FO A11 Czech National Bank
Court Executors FO A479 Executors' Chamber of the Czech Republic
Court Experts and Interpreters FO A481 County Courts, City Court Prague
Community of unit owners PO A120 Locally competent registration court
Clubs (formerly civic associations), affiliated associations (formerly an organisational unit of a civic association) PO A120 Registration court with local jurisdiction
State Funds PO A325 Ministry of the Interior
State Contributory Organisations PO A24 Ministries and other Central Administrative Authorities
Trust Funds PO A4047 Locally competent court of registration
School legal entities PO A676 Ministry of Education, Youth and Sports
Institute PO A120 Locally competent court of registration
Consumer Credit Act tied representative FO A11 Czech National Bank
Public and State Universities PO A325 Ministry of the Interior
Public research institutions PO A4 Ministry of Education, Youth and Sports
Public corporations - region, municipality, capital city of Prague PO A325 Ministry of the Interior
Veterinarians authorized to perform veterinary medical and preventive activities FO A636 Chamber of Veterinary Surgeons of the Czech Republic
Foreign legal entity, branch plant of a foreign legal entity, branch plant of a foreign natural person PO A120 Locally competent registration court
Foreign association, foreign branch association PO A120 Locally competent registry court
Interest association of legal persons PO A120 Locally competent court of registration
Representative Office of a Foreign Bank PO A11 Czech National Bank
Agricultural Entrepreneurs FO A944 Ministry of Agriculture
Consumer credit intermediary FO A11 Czech National Bank
Special organization for representation of Czech interests in international NGOs, organizational unit of special organization for representation of Czech interests in international NGOs, international NGO, organizational unit of international NGOPO A120 Locally competent court of registration

For non-referential data, the editor is the Czech Statistical Office.

Register of Territorial Identification of Addresses and Real Estate (RÚIAN)

The Register of Territorial Identification of Addresses and Real Estate is a basic register according to Act No. 111/2009 Coll., on Basic Registers, which records basic territorial elements and addresses. The administrator of the Register of Territorial Identification is the Czech Geodetic and Cadastral Office. The primary editors are cadastral offices, through the cadastre information system, building authorities through the territorial identification information system, municipalities and the Czech Statistical Office.

The Register of Territorial Identification contains data on the following basic territorial elements:

  • the territory of the state,
  • the territory of a cohesion region according to another legal regulation,
  • the territory of a higher territorial self-government unit,
  • the territory of a region,
  • the territory of a district,
  • administrative district of a municipality with extended competence,
  • the administrative district of a municipality with a designated municipal authority,
  • territory of a municipality,
  • the territory of a military district,
  • administrative district in the capital city of Prague,
  • the territory of a municipal district in the capital city of Prague,
  • the territory of an urban district in the capital city of Prague,
  • the territory of an urban district and an urban part of a zoned statutory city,
  • cadastral territory,
  • the territory of a basic settlement unit,
  • building object,
  • address place,
  • land in the form of a parcel of land

The register of territorial identification shall also contain data on special purpose territorial elements by means of which the territory is expressed by another legal regulation, if another legal regulation provides that such data shall be entered in the register of territorial identification and if these special purpose territorial elements are entirely composed of at least some of the basic territorial elements.

The territorial identification register shall also contain data on the following territorial registration units

  • part of a municipality
  • a street or other public space

The reference data in the territorial identification register are:

  • identification data,
  • data on links to other territorial elements or territorial registration units,
  • data on the type and use of the land and its technical and economic attributes,
  • data on the type and use of the building object,
  • data on the type and method of protection of the property,
  • addresses,
  • locational data of cadastral areas and superior elements,
  • locational data of territorial elements and territorial registration units - only in those cadastral territories where the cadastral map is kept in digital form.

Register of Rights and Obligations (RPP)

The Register of Rights and Duties is administered by the Ministry of the Interior and contains information for controlling access to the data of other basic registers; at the same time, this register provides a basic overview of the agendas carried out by public authorities; information on citizens and legal entities is kept in this register on decisions that have led to changes in the data in the basic registers. In addition, the RPP serves as a source of information for ISZR in managing user access to data in individual registers and agency information systems. This means that whenever a given subject attempts to obtain a certain data or even to change (edit) it, the system assesses whether the subject will be allowed to work with the data provided by the public administration on the basis of legal authorization, and thus the RPP becomes an important component of the ZR within the concept of using the interconnected data pool and data sharing across not only the state administration for the management of public administration performance. The RPP includes in particular:

  • Public administration agencies and their responsibilities
  • List of Public Authorities and private users of data from basic registers
  • A map of the competences of public authorities within the agenda model
  • Details of data held in the Agendas and their provision and use
  • Data on the entitlements of public authorities and private users to access data from basic registers and agency information systems
  • Decisions on the basis of which reference data in the Population Register and the Register of Persons are changed
  • List of public administration information systems and their relation to agendas and data held in them

The RPP also includes the technical structure of the data, the description of which is set out in the Decree on Act 111/2009 Coll. Important from the development perspective is the addition of a reference to the codebook, i.e. the dataset published in the public data fund within the National Catalogue of Open Data.

  • Directory: a reference to a dataset representing a directory published in the National Catalogue of Open Data according to the rules of Public Data Fund. If the data is created in the agenda, it is a reference that says the data is the source of the codebook, if it is a downloaded data, it is a reference to a codebook published by another entity.

The administrator of the Register of Rights and Duties is the Ministry of the Interior, the primary editors are the notifiers of public administration agendas.

The basic elements for agendovy model of public administration are maintained in the RPP. There is also a map of the shareable data of each agency and technical information about the data held within each agency and the permissions to access the data.

Another part of the RPP is a record of public administration information systems, their link to the agendas, data on their administrators, etc.

The methodology for recording VS services, their actions and the digitisation plan is given in here.

Key roles in relation to basic registers

The following roles are defined in relation to the use of base registries and are referred to as such in this document:

Roles Description and Meaning Examples
Administrator of the basic register Public authority that manages the relevant basic register For ROB and RPP it is the Ministry of Interior, for ROS it is the CSO, for RÚIAN it is the ČÚZK
Editor of reference data Public authority which by law carries out the editing and recording of reference data and is therefore responsible for its correctness and is obliged to deal with complaints and data updates For ROB it is the Ministry of Interior (e.g. through registration offices and registry offices), for ROS and RÚIAN it is the individual agency points according to the respective laws
User of reference data (reader) Public authority or private user, who is obliged or authorised to use reference data and accesses the RO for this purpose Individual OVMs operating in agencies, AIS administrators, data subjects themselves
Right holder Specific natural or legal person about whom data are kept in the registers Any natural or legal person for their data. A legal person is always linked to a natural person.
Announcer of the agenda Announcer of the agenda kept in the RPP (see Agendovy model of public administration) For the registry agenda the Ministry of Interior, for the health services agenda the Ministry of Health, for the pensions agenda the Ministry of Labour and Social Affairs
Authority acting in the agenda Public authority which by law exercises competence in the agenda (see Agendovy model veřejnéne_spravy)
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Some data are not yet available because the amendments to Act No.111/2009 Coll. are only valid, not effective. All data presented here will be available on 1.2.2022

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