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| en:nap:agendovy_model_verejne_spravy [2020/03/20 13:02] – Tomáš Šedivec | en:nap:agendovy_model_verejne_spravy [2021/07/01 10:25] (current) – Tomáš Šedivec |
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| <title>Public administration policy model</title> | ======Agenda model of public administration====== |
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| <WRAP center round tip 60%> | ===== Description of the Public Administration Agenda Model ===== |
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| The description of the architecture of the Czech Office and of the Czech public administration after the various layers of architecture and the incorporation of the requirements in the information concept and architecture of the Authority is described in [[nap-dokument:pravidla_tvorby_a_udrzby_vlastni_ctyrvrstve_architektury_jednotlivych_uradu|Architektura úřadu v kontextu veřejné správy a jejích vrstvách architektury]]. | The Agenda Model is the foundation of the business architecture of public administration and the basis for managing the performance of digital public administration services. All public administration agendas are registered together with their legislative anchor in the Register of Rights and Obligations, including the definition of the OVMs operating in the agendas. In accordance with this registration, OVMs must then carry out their activities and provide their services. The Register of Rights and Obligations also defines the data held in the agencies and the rules for their use by other agencies or by the agency information systems supporting those agencies. |
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| The rules for the different shared services, functional units and thematic areas are described in the [[nap-dokument:pravidla_pro_funkcni_celky_architektury_jednotlivych_uradu#Pravidla pro agendovy_model_verejne_spravy|Způsoby využívání sdílených služeb, funkčních celků a tematických oblastí jednotlivými úřady]]. | ==== Agenda model of public administration ==== |
| </WRAP> | |
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| ===== general description of the agenda model ===== | The basis of the agenda model of public administration performance was created during the implementation of basic registers in public administration. The agenda model defines the scope and activities of the OVS in individual agendas - the sum of all activities in all agendas in which the OVS operates, |
| | defines the scope of the OVS. Public administration bodies have all their public administration activities defined by describing their competences in individual agendas. |
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| The agenda is based on the business architecture of the public administration and the basis for managing the performance of digital public administration services. All public administration agendas are inscribed together with the legislative anchor in the Rights and Obligations Register, including the definition of OVM in the agendas of the administration. In accordance with that authorisation, OVM must then carry out its activities and provide its services. The Register of Rights and Obligations shall further define the data in the agendas maintained and the rules for their use by other agendas, or agendas for supporting the information systems, respectively. | ==== Public administration agendas ==== |
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| ==== Public administration performance model ==== | Public administration agendas are not only the legal frameworks for the functioning of public authorities, but also the basic frameworks for the implementation of processes as activities and for the recording and management and use of data within the principle of [[:en:nap:propojeny_datovy_fond|interconnected data pool]]. |
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| The basis of the public administration agency’s performance model was created in the implementation of the basic registers in the public administration. The policy model defines the scope and activities of the OVS in the individual agendas — a summary of all activities in all of the activities of the OVS, in which the OVs are active; defines the scope of the OVS. Public authorities have all their public activities defined by describing the remit of the individual agendas. | There is the following general breakdown of what is recorded for an agenda in [[nap:rpp|RPP]] and what this generally means: |
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| ==== governance agenda ==== | **An agenda is a set of activities defined by law(s) (examples are ID card agenda, state social assistance, driver registration, etc.)**. |
| | - The notifier is the OVM, which is in charge of the legislation in question and is therefore obliged to enter the agenda and its data in the Register of Rights and Obligations. The notification includes: |
| | - Reference data on the agenda |
| | * the name of the agenda and its numerical code, which are part of the agenda codebook, |
| | * the numbers and names of the legal regulations and the designation of their provisions on the basis of which the public authority exercises its competence or on the basis of which the private data user is entitled to use data from the basic registers or agency information systems, |
| | * a list and description of the activities to be carried out in the agenda, |
| | * lists of activity roles, |
| | * a list and description of public authority actions to be performed within the agenda at the request of a non-public authority, the identifier of the action, the definition of the entity that may make the request and the form of the action, |
| | * a list of the public authorities and private data users carrying out the agenda or categories of public authorities and private data users, |
| | * the name of the notifier of the agenda and its public authority identifier, |
| | * a list of the public authorities registered to carry out the agenda and their public authority identifier, |
| | * a list of the data held or generated under other legislation under the agenda; this does not apply to intelligence services, |
| | * a list of the data held in the basic registers made available through the basic registers information system for the execution of the agenda and the extent of authorisation to access these data, |
| | * a list of the data held in other agency information systems accessible through the reference interface for the execution of the agenda and the extent of authorisation to access these data, |
| | * the number and title of the legal regulation and the designation of its provisions on the basis of which the public authority or private data user is authorised to use or record data from the basic registers or from the agency information systems, |
| | * the address of the public authority which performs the act referred to in point (d), expressed by a reference link (territorial element code) to a reference in the territorial identification register, or an indication of the transfer of the performance of the act referred to in point (d) to another public authority. |
| | - Definition of agency activities and activity roles: As part of the notification, the notifier shall decompose the legislation and build a tree of agenda activities (i.e. agenda progression and interactions, in particular from the perspective of the public administration) and define the activity roles to be performed by each activity. |
| | - Agenda scope: The competence of individual public authorities (e.g. a specific ministry, or aggregated groups such as municipalities, regional authorities, etc.) is determined and the activity roles for the performance of each activity are defined. The competences are defined/declared by the notifier and the public authority in question subscribes to these competences and their scope, all within the agenda information systems in the RPP. |
| | - Addresses of the OVMs where the activities of the agenda are performed: it creates a factual map of the performance of the given agenda in the territory and each OVM that performs a competence is obliged to assign to its activities the actual address of performance (not the OVM's headquarters). |
| | - Agency information systems: the agency information systems that public authorities exercising competence in a given agency use for this competence are defined, and these systems are then also given the authorisations to use the services of the basic registers, and thus to use reference data and data from other agency information systems through the [[nap:egsb|eGon Service Bus / Shared Service Information System]]. |
| | - Exchange (provision and use of data) in the agenda: The notifier determines who is allowed to use and which data from the agenda or, on the contrary, provides it to the agenda from its AIS. |
| | - Data in the agenda: All linked and held data, including their contexts and including technical data about them, are reported. |
| | - Actions on request: The agenda includes a list and form of actions on request and the identification of who may make such a request |
| | - Forms: the reporting obligations of the Agenda include the transmission of electronic forms or links to them to the Home Office. |
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| The governance agenda is not only a legal framework for the functioning of public authorities, but also a basic framework for the realisation of processes such as activities and for the recording, management and use of data within the interconnected data fund principle. | |
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| There is the following general breakdown of what is listed in the RPP and [[https://archi.gov.cz/nap:rpp|what]] it means in general terms: | ==== Key roles of OVS in the agenda model ==== |
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| **The Agenda is a set of activities defined by law or by law (example: agenda of citizens’ cards, state social assistance, driver’s records, etc.)** | |
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| - The declarant is an OVM, who is the body responsible for the legislation and therefore has an obligation to enter it in the Register of rights and obligations. The notification shall include the following: | There are the following key roles that are discussed elsewhere within the architecture documents: |
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| - Agenda reference | ^ Key OVS roles in the public administration agenda model^ Role^ Description/importance of the main activity | |
| * the name of the agenda and its code number that are part of the agenda code list; | |Agenda notifier| OVM, who is responsible for the legislative framework of the agenda and therefore determines the basic parameters of its performance| He is the fiduciary of the legislation; coordinates the performance of the agenda; methodologically manages the performance of the agenda; notifies the agenda in the RPP and its details; determines the scope of the OVM; provides either a centralized AIS or conditions and standards for a decentralized solution; notifies and manages data in the RPP, including data in the registers of OVM and SPUU; in the case of a centralized AIS, provides data through the ISVS reference interface | |
| * the numbers and titles of the legislation and indications of the provisions thereof on the basis of which the public authority is to exercise its competence or on the basis of which a private data user is empowered to use data from basic registers or information systems; | | public authority operating in the agenda| OVM operating in the agenda. This means that it actually carries out an activity within the given agenda and uses either a centrally provided AIS or its own to do so| Logs in to the competence; carries out the activities entrusted to it by officials in their activity roles; enters data on its competence into the RPP; uses a centralised AIS or manages its own; records and manages data in the agenda; performs data editor functions where appropriate | |
| * a list and description of the activities to be carried out on the agenda, | | Private data user| Entity authorised by law to access data in basic registers or AIS and accesses it through an AIS managed by a designated OVM| Uses data as authorised | |
| * enumeration of professional roles; | | Administrator of the centralised AIS for the performance of an agenda| OVM which, on the basis of the law, manages the centralised AIS and provides it to OVMs operating in the agenda| Manages the centralised AIS; makes the AIS available to users of operating OVMs; implements the use of reference data from basic registers into the centralised AIS; provides support to users; solves integration links of the AIS with other systems | |
| * a list and description of the actions of the public authorities performed on the agenda at the request of an entity which is not a public authority, an act identifier, a definition of the entity that may apply and the form of the transaction; | | Administrator of own AIS, if no centralised AIS is available| Individual OVMs that use their own agency IS for agenda support, because no shared centralised solution is available| Manages its own AIS; enters data on its AIS into the RPP; handles links to basic registers; handles links to other ISVS; handles links to its other information systems; manages and maintains the data pool in its AIS | |
| * a list of public authorities and data users of the data that carry out the agenda, or their categories, | | Public authority managing AIS for access by private users| OVM, which by law creates and operates an AIS through which private users can access data from basic registers or other AIS| Manages AIS for the SPU; makes AIS functions available to private users; supervises data use authorization; provides data to private users; handles data complaints from the SPU to data editors | |
| * the name of the reporting officer and its identifier of the public authority; | |
| * a list of the public authorities which have been registered for the execution of the agenda and their identifier of the public authority; | |
| * a list of the data to be kept or set up under other legislation under the agenda; this does not apply to intelligence services, | |
| * a list of the data kept in the basic registers made available by means of the system’s information system for the performance of the agenda and the extent of the authorisation to access such data, | |
| * a list of the data kept in other information systems made available through the reference interface for the performance of the file and the extent of the authorisation to access the data, | |
| * the number and title of the legislation and the terms of its provisions under which the public authority or the private user of the data is entitled to use the data from the basic registers or from the agency information systems, or to register them, | |
| * the address of the place of work of the public authority which carries out the act referred to in point (d) by reference (territorial element code) to the reference in the territorial identity register, or an indication of the transfer of the performance of the act referred to in point (d) to another public authority. | |
| - Definition of agency activities and activity roles: In the context of reporting by the declarant, the reporting agent shall implement the legislation and set up the tree of the agendas (i.e. the process of the agenda and the interactions in particular from the point of view of the public administration) and determine what kind of activity activities will be carried out. | |
| - Scope of the agenda: The remit of the individual public authorities (to be needed by a specific ministry, or of an aggregate group such as municipalities, regional authorities, etc.) is defined and there is a KAU for the performance of the individual activities. The scope of competence is established/reported by the declarant and the authority is consulted on the scope and extent of the tasks, all within the framework information systems of the RPP. | |
| - Addresses of the OVM workplaces where the work of the agenda is pursued: It shall provide a factual map of the performance of the agenda in the territory and each OVM, which shall be responsible for assigning the actual enforcement address (not the registered office of the OVM) to its activities. | |
| - Information systems: There are established information systems used by the public authorities that are competent to use the agenda to use the services of the basic registries, making use of reference data and data from other agency information systems through the Information System for Shared Services. [[https://archi.gov.cz/nap:rpp|The RPP]] is a meta-information system defining the data model of public administration, authorisation and rules for storage, use and publication of data. | |
| - Exchange (provision and use of data) in the Agenda: The declarant determines who is allowed to use the agenda or provides the data on the agenda. | |
| - Data on the agenda: All data exchanged and recorded shall be reported, including and including the specifications thereof. | |
| - Actions on request: The agenda includes a list and a form of actions at the request and the determination of who may submit such an application. | |
| - Forms: the sending of electronic forms or references to them to the Ministry of Interior is part of the reporting obligations. | |
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| ===== The key role of the OVS in the agency model ===== | ==== View of the notifier and executor of the agenda ==== |
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| The following key roles, also referred to elsewhere in the architecture of architectural documents, exist: | {{ nap-dokument:byznys.png |}} |
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| ^The key role of the OVS in the public administration agenda^Roles ^Description/Significance of the main activity ^ | |
| |Reporting officer |OVM, which is responsible for the legislative framework of the Agenda and therefore determines the basic parameters of its performance. |Is the body of legislation; coordinate the execution of the agenda; methodologically guide the execution of the agenda; it announces the agenda in the RPP and its details; specifies the scope of the OVM; provide either centralised AIS, or the conditions and standards for decentralised solutions; it shall report and manage the data in the MAPP, including the data in the registers of OVM and SPUU; in the case of centralised AIS, the data are provided via the reference interface of the ISVS.| | |
| |Public authority on the agenda |OVM, which operates on the agenda. This means that it effectively exercises an activity under the agenda, using either centrally provided AIS or its own.|It is the responsibility of the applicant; shall carry out the activities assigned to it by the officials in their activities role; record his/her data in the MAPP; it uses a centralised AIS or manages its own; register and maintain data on the agenda; performs the function of data editor, if any | | |
| |Private data user |An entity authorised by law to have access to and access to data in the basic registers or the AISI through an AIS operated for this purpose OVM |Uses the data specified in the authorisation | | |
| |Manager of central AIS for the execution of the agenda |OVM, which, under the Act, manages the centralised AIS and provides it with an OVM operating on the agenda |Manage the centralised AIS; made available to AIS users for the service of AIS; implement the use of reference data from the basic registers to centralised AIS; provide support to users; addresses the integration links of AIS with other systems | | |
| |Manager of AIS, if centralised AIS is not available |Individual OVM making use of its own IT system to support the agenda because there is no shared centralised solution |Manage its own AIS; record its AIS data to the RPP; address the links to the basic registers; addresses the links with other ISVS; addresses links to other information systems; manages and maintains the data fund in its AISu | | |
| |Public authority managing AIS for access by private users |OVM which, by virtue of the law, is created and operated by AIS, through which private users can access data from the core registry or other AISs. |Manages AIS for the SPÚ; it makes the designation of the AISU available to private users; supervising the power to use the data; provide data to private users; ensures the implementation of data complaints from the SPÚ to data editors | | |
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| ===== point of view of the reporting agent and executor of the agenda ===== | ===== Public Administration Agenda Model Rules ===== |
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| {{media/image1.png?1788x1171}} | ==== Basic Responsibilities of an Agenda Reporter ==== |
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| | According to [[http://www.zakonyprolidi.cz/cs/1009-111|Act No. 111/2009 Coll., on the basic registers]], the agenda notifier is responsible for the proper notification of the agenda and for updates to the agenda, and above all for the accuracy and truthfulness of the data contained in the agenda. If anyone discovers a discrepancy between the reality and the data, they should, as with other reference data, report this to the notifier, who must adjust the agenda to the reality. This applies not only to basic information but also to all other reference and non-reference data such as activities, OVM competences, agenda data, agenda information systems, etc. |
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| | The basic obligations of the notifier are: |
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| | * Where it is the promoter of legislation, to comply with all principles for legislation, including the principles of Digital Friendly Legislation. |
| | * Report the agenda |
| | * Report any changes to it. |
| | * Report the scope of all OVMs and define the performance of the activities entrusted to them. |
| | * Ensure the use of data from the basic registers and related authorisations for their use to support the execution of the agenda |
| | * Declare the agenda information systems it manages and which are provided to the OVMs operating in the agenda |
| | * Report on data held, used and provided in the agenda |
| | * Issue operating rules for centralised agenda information systems |
| | * Methodically manage the performance of the agenda by the OVM operating in the agenda |
| | * Manage, i.e. report and keep up-to-date, the data in the OVM/SPUU register. In the case of the SPUU, this includes all entities that are obliged by law to be part of the agenda of which the OVM is the notifier. The notifier may appoint another OVM to do these acts. |
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| | ==== Basic duties of an OVM operating in the agenda ==== |
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| | Within the public administration agenda, only those public authorities that are indicated in the agenda declaration as public authorities exercising competence may carry out public administration activities within the specific activities. This means that, following the application of the principle of reference in the [[nap:rpp|Register of Rights and Obligations]], it can be stated that if a public authority which does not have a designated competence carries out a public law activity within the agenda, this is a breach of the law and the agenda declarant must remedy this immediately. This applies not only to the list of public authorities operating, but also to the assignment of their activities. The exercise of an activity is a business connection and is technically called an 'activity role'. |
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| | The basic duties of public authorities operating in the agenda are therefore: |
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| | * To carry out activities as declared in the agenda |
| | * If the OVM finds a discrepancy between the facts and data in the agenda declaration, it is obliged to require the declarant to correct it. |
| | * If he/she manages an agency information system for the execution of the agenda (not provided centrally), to report this system to [[nap:rpp|RPP]] as an ISVS. |
| | * If there is a centralized agenda information system, use it. |
| | * Access data in the basic registers and other ISVS only on the basis of the authorisation declared in the agenda. |
| | * Manage only those data that are declared in the agenda. |
| | * Initiate a complaint process with the relevant editor if a discrepancy is found between the reference data in each basic register and the actual data. |
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| | {{tag>"topic area" "Agenda Model" Agenda "Agenda Reporting"}} |
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